FAQs

The 2021 NHLBI Long Non-coding (Inc) RNAs Symposium: From Basic Mechanism to Human Disease will be a live-streamed, interactive online symposium.

The symposium will take place beginning on March 11, 2021 at 8:30 AM EST and will end on March 12, 2021 at 12:30 PM EST.

Link to time zone converter

GENERAL

Q. What virtual platform will be used to host the symposium?

WebEx will be the platform used for the main meeting sessions.

The platform, SpatialChat, will be used only for the virtual poster session.

Q. When will I receive the link for the virtual symposium?

Access to the online platform link will be available at least one week prior to the event. If, for some reason, you do not receive the link, please contact Taylor Coutroulis at taylor.coutroulis@STRATEGICRESULTS.COM.

Q. I am a speaker and/or moderator. How will the online format affect my role?

All presentations will be live-streamed at the time scheduled in the program. All speakers and moderators will be briefed by the symposium planning staff regarding the format, use of the online platform, and their role. Planning staff will also schedule a mock run-through of the symposium at least one week prior to the symposium so that everyone is comfortable with it.

Presenters will be asked to submit slides one week in advance of the symposium or by March 4, 2021 at the latest. Upon request, technical staff will be available to help show slides.

Q. How will the symposium be structured?

The symposium will be divided into four (4) parts;

Day 1: Session 1: The morning session will begin with a keynote address to be followed by session presenters. At the conclusion of all presenters, there will be a short time allowed for a guided Q&A, using Zoom’s chat function. Following Q&A, there will be a video clip of up to 5 poster pitches.

Day 1: Session 2: The afternoon session will give time for presenters to speak on their topics, followed by a guided Q&A. Following Q&A, there will be a video clip of up to 5 poster pitches.

Virtual Poster Session: The virtual poster session will take place following the end of the general session on Day 1. All posters will be shared in a virtual meeting platform called SpatialChat. Posters will be grouped into different rooms with up to six posters in a room. Each poster presenter may include a brief pre-recorded bio with abstract and other material to support the poster, the poster itself, and have an opportunity to talk with other meeting participants in real time. Following Q&A, there will be a video clip of up to 5 poster pitches.

Day 2: Session 3: The morning session will give time for presenters to speak on their topics, followed by a guided Q&A. Following Q&A, there will be a video clip of up to 5 poster pitches.

Q. How can I communicate with participants during my session?

Participants will be able to message you through WebEx’s chat box feature during your presentation. Room moderators will capture all comments and questions and provide them to you after your session. At the end of your presentation, there will be a brief opportunity for Q&A.

HOW TO ACCESS

Q: How do I access the online conference?

All participants will receive confirmation of registration. Access instructions will be emailed to registered attendees at least one week prior to the event. This will include login information for the online platform and mobile app and tips for getting the best experience out of the live conference.

Q: What equipment do I need to access the conference?

We recommend participation via PC / Mac desktop using Chrome for the best experience. A stable internet connection, microphone and webcam are required.

Our joining instructions will outline how to login, test your system, audio and video prior to the event.

VIRTUAL POSTER SESSION

In this virtual world, SpatialChat offers the closest thing to a live poster session. The platform simulates a large conference room, with a main poster hall, reception areas, and more!

The platform offers a virtual meeting space where participants create an avatar and move through the space into different meeting rooms to view posters and interact with presenters. Each room will have 4 posters.

SpatialChat tries to recreate the informal nature of an in-person poster session by allowing participants to move their avatar through the event space and approach various presenters. An avatar needs to be in close proximity to a poster presenter in order to hear what they are saying. Just like an in-person poster session, SpatialChat allows for anyone to casually come up and join a conversation.

To foster networking and relationship building, there will be designated lounges and “coffee shops” where attendees can catch up with one another between visiting posters. There will also be a help desked staffed with technicians ready to help solve any technical difficulties or walk through you the platform.

Q: What equipment do I need to use for the Virtual Poster Session?

SpatialChat requires the use of Google Chrome for the best experience; it does not work well on phones.

Q. I have never used SpatialChat. Will there be an opportunity for training?

Yes! SpatialChat is a new and innovative platform and planning staff will be available two weeks ahead of the event to help you get comfortable with it. It’s very user-friendly and allows for a poster session that is very similar to those you have been involved with in-person.

Poster presenters will be contacted about live practice sessions they are more than welcome to join.

Q. What do I need to prepare for my poster session?

Poster presenters will pin their 8.5″ x 11″ PDF of your poster in their designated slot before the event. Planning staff will assist with setting up your poster “booth” so that it is ready for you on the day of the event.

Q. If my abstract is accepted, do I need to attend?

Yes! At least one author of accepted research should plan to attend.

If it is difficult to attend in person due to the difference in time zones authors may submit a PDF of the poster and we will still include it in the room. But live participation is strongly encouraged to facilitate Q&A and create new research connections.

Q. How can I communicate with participants during the poster session?

During the poster session, you will have an opportunity to talk directly to poster presenters to ask them questions in real time and to catch up with other colleagues in this virtual space. The closer your avatar is to another individual’s, the louder their audio will become. Think of it as walking around a physical room having conversations with presenters and participants as you would in a live session.